CTG Events Procedure

[Backpacks Got Jets]

Hi gang,

Here are the updated guidelines.

We have listed some guidelines to help you understand some basic protocols; common sense and courtesy are always good to go by too.

1) All events and proposed events will be run by the Garrison Event Coordinator(s) first, and then she will take it to the Command Team. If you'd like to run or help with an event, very cool! Just PM command and let them know first. Please make sure you include any and all contact information, dates, location, etc.

2) When proposing event, please give us proper time to poll the members- a month and a half between the first day of the poll and the actual event is a good rule to follow.

3) For most events, an event is official when we have at least five costumed CTG members signed up; recruits aren't approved members, so loaning an approved costume to a recruit doesn't help, except in unusual circumstances. PM Command Staff with regard to all things unusual. Parades need a minimum of ten costumed characters.?? As you might expect, we'd love to have more than the bare minimum for any event.

4) When signing up for an event, please do so by including your FULL name and your costume. We are starting to track events, and no, it's not a bad thing; it's great. Who knows? You just might be the next "Trooper of the Year".??

5) Before you suggest an event, please refer to our front page & event/interest forums. We do not want to double book unless cleared by the Command Team.

6) If an event request does not have enough interest or meet the criteria listed there, there is no event.

7) If a requested event does not come to fruition, or if an event is cancelled, DO NOT go to the event venue in costume.

8) Whether an event is on, cancelled, or merely proposed, please do not contact anyone at the event site unless given permission by the Command Staff

9) Regarding wranglers/squires/photographers -?? Full CTG members have first opportunity to fill any of those roles, and then by recruits. It will be first come- first served in that order. The Command Team has final say.

10) Rebels and other garrisons - We like Rebels and our out-of- garrison troopers and hope to have them at our events more often. If Rebels are involved, the local Rebel Legion team must be contacted and Command will see to that. Then, we follow the usual procedure. Please do not invite members outside of the CTG to participate in our events, unless specified. Generally speaking, cons and parades are considered multi-garrison events. If you are unsure whether an event is open to outside garrisons, please ask Command or check our multi-garrison threads.

11) Capped events: Events are sometimes capped (have a limit of the number of CTG members who can attend) and we have to respect that. Some venues and events cannot accommodate us they way we'd like. That said, an attempt will always be made to allow the maximum number of troopers at any given event.

12) Venues: We've had events at some interesting places: convention centers, libraries, sports stadiums, halls, stores, parks, fair grounds, theaters, and the occasional bar. These venues are good, but we're always looking for other places to troop. Generally speaking, we do not have events in a mall, though we are able to troop inside a store in a mall. Rarely, exceptions have been made with regard to events in malls. Events in malls take considerable time to set up as there are many legal issue that arise.

I hope that clears things up. Happy Trooping! Now let's sign up for some events...we have many!