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Star Wars Gala to benefit TLC Saturday, March 4th, 2023


Event Archive

Event details

Event Name:  Star Wars Gala to benefit TLC
Venue:  Hyatt Regency Greenwich 
Venue address:  1800 East Putnam Avenue
               Old Greenwich, Connecticut
Event Start:  3/4/2023  - 7:00PM
Event End:    3/4/2023  - 11:00PM
Event Website:
Expected number of attendees:  250
Requested number of characters:  any
Requested character types: 
Secure changing/staging area: Yes
Can troopers carry blasters: Yes
Can troopers carry/bring props like lightsabers and staffs: Yes
Is parking available: Yes
Is venue accessible to those with limited mobility: Yes
Amenities available at venue: We will provide food, drinks (water, soda, etc.) restrooms.  If there is something specific you need or want, please let us know and we will do our best to accommodate.  We are working within the parameters of the hotel.

Comments: The Ty Louis Campbell Foundation (pediatric cancer non-profit) hosts an annual Gala and the theme changes each year.  Our 2023 Gala is "Star Wars Gala," so naturally, the 501st would be a perfect addition! Cocktail hour is from 7pm - 8pm, so the characters could walk around talking photos with guests. At 8pm, the doors open to the ballroom, and we would love to have a fight scene or some type of display of characters as the guests are walking in.  We are open to your feedback and recommendations!
Referred by:  Chris Feehan and his crew have attended our annual Mess Fest (August, Camp Kiwi, Carmel, NY) for years. I reached out to him and he recommended we touch base with the 501st CT Garrison branch.
Per Erin:

So we would like at least 2 stormtroopers to accompany Kylo Ren at the opening of the fight scene. If it's a stormtrooper and a Deathtrooper or whatever, we can make that work.

The plan right now is that we won't be out during the cocktail hour. There will be cardboard cutout characters as a sort of tease, making guests think "that's it?" When the guests enter the ballroom, they'll be met with the fight scene, and then all of our characters come out to a big fanfare after that to hang around for pictures etc. There's dinner and an auction but then it's just dancing/mingling until midnight, so there will be plenty of time for pictures. I don't think "having too many people" will be a problem in any way.

They have also asked that handlers do something a little nicer than just jeans and a t-shirt/racing shirt. The dress code for the event is cocktail, but themed attire is acceptable. I plan on wearing a Star Wars dress from Her Universe and a pair of Star Wars leggings. Alana set a great example at the Florence Griswold Museum with a nice star-printed skirt and a Vader blazer.

We will have access to our changing room starting early in the day, and we will have food and water. We're welcome to stay as late as we'd like, but no one is obliged to stay any longer than they're comfortable, as always.

Edited by Feliz

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